Custom Rental Forms

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The following documents are available to current members of the NWCLA using the Custom Documents link at the top of the screen.

For New Residents

  • Tenancy at Will – A Tenancy at Will is a written rental agreement between a landlord and a tenant.  Unlike a Lease, which is a binding agreement for a set amount of time (typically one year), a Tenancy at Will can be terminated at any time, for any legal reason (or no reason at all) as long as a 30 day (one full calendar month) notice is given in writing to the other party.
  • Lease – A Lease is a written rental agreement between a landlord and a tenant.  Unlike a Tenancy at Will, a Lease has both a start date and an end date.  For a tenancy to continue at the expiration of a lease agreement, a new lease should be signed by both parties.   Although a landlord must typically honor a lease until its completion date, a landlord can still seek eviction at any time for non-payment of rent.  In addition, a lease can have termination clauses which can work in the landlords favor if evicting for cause.
  • Statement of Condition – A statement of unit condition should be signed by both the landlord and the tenant. It aims to document, in writing, that the tenant agrees they received the apartment in good condition without items in need of repair.  This is a particularly important documentation to have if you are taking, and may possibly withhold part of, a security deposit.
  • Initial Payment Receipt – When you collect first months rent, last months rent, a security deposit, and/or a fee for changing the locks on your unit, use this form to be sure your receipt has all the proper language.
  • Security Deposit Final Receipt – A Security Deposit Final Receipt contains details such as bank name, address,and account number.  You should be sure any security deposit collected isdesosited in a proper landlord tenant account, and provide your resident with this receipt within 30 days of receiving the security deposit.
  • Tenant Lead Law Notification and Disclosure – Was the property you’re renting built before 1978?  If so, Massachusetts law requires that you provide your tenant with this Lead Law Notification, and accompanying Tenant Certification Form.
  • IRS Form W-9 – Are you collecting a security deposit?  If so, most banks will require a completed IRS form W-9, so that a proper landlord/tenant account can be opened under the tenant’s social security number.

For New or Current Residents

  • Smoke/CO2 Maintenance – Massachusetts law requires that you change the batteries in your smoke detectors every year.  Use this form so that you have documentation (and resident acknowledgment) that this was done.

For Termination

  • 14 Day Notice to Quit – A 14 Day Notice to Quit is the first step in the eviction process when a tenant has not paid their rent.  Although you can legally serve this notice to a tenant yourself, having it served by a constable can be a better option since doing so will help protect you from a claim by the tenant that they never received the notice.
  • 30 Day Notice to Quit – A 30 Day Notice to Quit is the first step in evicting a resident who is under a Tenancy at Will document, for a reason other than non-payment of rent.  Note that a 30 Day Notice to Quit must be given with at least one full calendar month of notice.  For example, if issuing a 30 Day Notice to Quit on March 20th, a resident would have until the end of April (the following calendar month) to move out.  

And much more on the way!